How to Write a Collections Policy That Gets Invoices Paid Faster Without Losing Customers
A written collections policy with a dated follow-up schedule gets invoices paid sooner — set terms, automate reminders, call at day 15, hold credit at day 45.
#accounts-receivable
Accounts Receivable
Manage invoices, track payments, and optimize cash collection
Pledges Receivable Bookkeeping: How to Record Multi-Year Donor Pledges Without Failing Your Audit
Record unconditional pledges as revenue when promised, discount multi-year amounts to present value, and reserve for pledges that never arrive.
One Late Payment Away From Missing Payroll? What the 2026 Numbers Say About Your Cash Buffer
One late payment threatened payroll for 39% of owners; 59% carry invoices 30+ days overdue. Deposits, shorter terms, and a cash buffer fix it.
Doula Business Bookkeeping: How to Bill State Medicaid as a Fee-for-Service or Group NPI Provider
Medicaid reimburses doulas in 26 US states — get paid by matching Type 1 and Type 2 NPIs to claim fields, contracting every MCO, and aging receivables.
Chronic Care Management Billing: The Between-Visit Revenue Your Small Practice Is Leaving Behind
Medicare pays roughly $65 per patient per month for CPT 99490, but only after documented consent, an initiating visit, and an electronic care plan are in place.
Bounced Checks and NSF Fees: How to Book Returned Checks, Bank Charges, and Redeposits Without Double-Counting Revenue
A bounced check reverses the deposit and reopens the receivable — book the NSF fee as its own expense and apply the redeposit to the invoice, never to revenue.
Customer Overpaid You? How to Handle Overpayments and Unapplied Cash Without Creating Ghost Revenue
An overpayment is a liability, not revenue. Book the excess as a customer credit, park unmatched cash in a clearing account, and escheat stale credits.
Credit Memos and Debit Memos Explained: Correct Invoices Without Deleting History
A credit memo reduces what a customer owes and a debit memo increases it — both correct an invoice without deleting it, so the audit trail survives.
Donut Shop Bookkeeping: Costing 4 A.M. Labor, Fry-Oil Shrinkage, and the Wholesale-vs-Retail Split
Donuts cost cents to make, yet profit leaks through 4 a.m. labor, fryer oil, and day-old waste — track each line to hold food cost under 30%.
Private-Duty Nursing Agency Bookkeeping: Authorizations, Shift Payroll, and Unpaid Claims
US Medicaid authorizations cap private-duty nursing revenue while payroll runs weekly — track auth balances, reconcile EVV, and hold DSO at 40–45 days.
A101, A201, A401: A Small Contractor's Guide to the AIA Contract Family
A401's pay-if-paid clause decides whether a slow-paying owner becomes your problem. What A101, A201 and A401 each do, and which blanks to negotiate first.
Accounts Receivable Best Practices: How to Cut Your Collection Time from 45 Days to 30
Cut DSO from 45 days to 30 with six habits - same-day invoicing, written terms, electronic payment, scheduled follow-ups, dispute triage, and credit limits.